Get In Touch

PF Registration & Return Filing – Employer EPF Setup, Compliance & Monthly ECR Filing

Trusted by companies, factories, contractors, schools, hospitals, and growing businesses - we help you register under EPFO and manage monthly PF return filing, ensuring full compliance with labour laws.
Fast & Hassle-Free PF Registration for Employers
Monthly PF Return (ECR) Filing & Compliance Management
Employee Enrolment, KYC & UAN Activation Support
Trusted by Companies & Establishments Across India
Apply for PF Registration and Monthly Return Filing.
Service Form

Simple, Transparent Pricing

Basic Registration

End-to-End PF Compliance — From Registration to Return Filing
₹7,500/-
₹5,000/-
+ GST
&  ₹/- Govt Fee
Proceed To Pay
Expert Legal Consultation
PF applicability & eligibility check
Documentation guidance
Employer PF registration on EPFO portal
Establishment & DSC activation support
Employee enrolment assistance
Status tracking & updates
Email & WhatsApp support

Monthly Return Filing

Accurate and hassle-free PF Return Filing to keep your compliance on track
₹2,500/-
₹1,500/-
+ GST
&  ₹/- Govt Fee
Proceed To Pay
Expert Legal Consultation
Applicability & compliance check
Collection of monthly payroll data
Verification of wages & contributions
Preparation of monthly return
Online return filing on portal
Challan calculation & assistance
Status tracking & confirmation
Email & WhatsApp updates

All In One

₹4,500/-
₹6,000/-
+ GST
&  ₹/- Govt Fee
Proceed To Pay
Expert Legal Consultation
PF & ESIC applicability check
Documentation guidance
PF & ESIC employer registration
Establishment / employer code activation
Employee enrolment support
Unlimited onboarding for monthly clients*
Free One Month PF & ESIC return filing *
Payroll data verification
Monthly return preparation
Online filing & challan assistance
Status tracking & confirmations
Email & WhatsApp updates

Who Needs PF Registration & Return Filling

The Employees’ Provident Fund (EPF) is governed by the Employees’ Provident Funds and Miscellaneous Provisions Act, 1952, and managed by the Employees’ Provident Fund Organisation (EPFO). Registration and monthly return filing are mandatory for certain employers and establishments once they meet eligibility norms.
Establishments Employing 20 or More Employees
Every organisation — including factories, private companies, LLPs, partnerships, and establishments — that employs 20 or more persons must register under the EPFO. This applies regardless of salary structure or type of industry.
Voluntary Coverage for Smaller Establishments
Firms or establishments employing fewer than 20 employees can also opt for voluntary PF registration with the consent of the employer and majority of employees. This helps employees build long-term savings and access pension and insurance benefits.
Employees Drawing up to ₹15,000 per Month
All employees earning a basic salary up to ₹15,000 per month are mandatorily covered under the PF scheme. For employees drawing higher wages, contribution can still be made voluntarily with mutual consent between employer and employee.
Employers Responsible for PF Compliance and Returns
Registered employers must: Deduct and deposit PF contributions (12% each from employer and employee) every month; File the ECR (Electronic Challan-cum-Return) through the EPFO portal by the 15th of the following month; Maintain records of contributions, challans, and employee details as per EPF rules.

PF Registration & Return Filling

PF REGISTRATION AND RETURN FILING – COMPLETE GUIDE FOR EMPLOYERS

Managing employee welfare and statutory compliance is one of the key responsibilities of every employer in India. Among the most important labour laws is the Employees’ Provident Fund (EPF), regulated by the Employees’ Provident Funds and Miscellaneous Provisions Act, 1952.

This guide explains everything you need to know about PF registration, contribution, return filing, and ongoing compliance for your business.

WHAT IS PROVIDENT FUND (PF)?

The Provident Fund (PF) is a social security scheme designed to ensure financial stability for employees after retirement. Under this system, both the employer and employee contribute a portion of the employee’s basic salary every month to a fund maintained by the Employees’ Provident Fund Organisation (EPFO).

The accumulated corpus earns interest and can be withdrawn at retirement or under specific conditions like job change, illness, or housing needs.

APPLICABILITY OF PF REGISTRATION

PF registration is mandatory for:

  • Every establishment employing 20 or more employees.
  • Voluntary registration is also available for establishments with fewer employees, with the consent of both employer and majority of employees.

Once registered, the PF Act applies to the entire establishment even if the employee count later falls below 20.

PF RETURN FILING

After registration, every employer must file monthly PF returns to report contributions.

PF RETURN DUE DATE

The due date for filing the PF return is 15th of every month for the previous month’s contributions.

PF RETURN FORM

Returns are filed online through the Unified Portal using Form 12A, Form 5, Form 10, and ECR (Electronic Challan-cum-Return).

BENEFITS OF PF REGISTRATION FOR EMPLOYERS & EMPLOYEES

For Employers
Enhances legal compliance and credibility
Builds employee trust and retention
Avoids penalties and inspections
Supports long-term stability
For Employees
Provides financial security after retirement
Enables tax-free interest and savings
Allows partial withdrawals for emergencies
Ensures social welfare protection

PF ANNUAL RETURN AND RECORD MAINTENANCE

Employers must:

  • File annual PF returns using Form 3A and Form 6A before 30th April of each year.
  • Maintain employee-wise contribution records, salary details, and challan receipts for at least 5 years for inspection.
Apply for PF Registration and Monthly Return Filing.
Service Form

Documents Required for PF Registration & Return Filling

o register an establishment under the Employees’ Provident Fund Organisation (EPFO) and to file periodic returns, the following key documents and details are required:
Applicant Type
Documents Required
Business & Establishment Details

  • PAN Card of the company, LLP, or firm

  • Certificate of Incorporation / Registration Certificate

  • GST Registration Certificate (if applicable)

  • Business Address Proof (Electricity Bill, Rent Agreement, Property Tax Receipt, etc.)

  • Bank Account Details of the establishment (Cancelled Cheque / Bank Statement)

Management & Ownership Documents

  • List of Directors / Partners / Proprietor with full contact details

  • Specimen Signature of the authorised signatory

  • Digital Signature Certificate (DSC) of the owner/director for EPFO portal verification

  • Details of responsible person managing EPF compliances

Employee Information

  • Employee List with Name, Father’s Name, Gender, Date of Birth, and Date of Joining

  • Monthly Salary / Wage details of all eligible employees

  • Aadhaar and PAN of employees (mandatory for seeding in EPFO records)

  • UAN (Universal Account Number) details, if already allotted

Compliance & Return Filing Requirements

  • Monthly ECR (Electronic Challan-cum-Return) file for contribution uploads

  • Details of employer and employee contributions for PF and pension fund

  • Proof of payment of PF dues (challans)

  • Other statutory registers or returns as required by EPFO or labour authorities

PF Registration and Return Filing – Step-by-Step Process

he process of registering your establishment under the Employees’ Provident Fund Organisation (EPFO) and filing monthly returns can be completed online through the EPFO Unified Portal.

Employer Registration on EPFO Portal

  • Visit the official EPFO portal: https://unifiedportal-emp.epfindia.gov.in

  • Select “Establishment Registration” under the employer login section.

  • Register your business on the Shram Suvidha Portal using valid credentials (PAN, GST, email, mobile).

  • Verify and activate your user account through OTP/email verification.

Filing Establishment & Employee Details

  • Fill in establishment details — company name, incorporation date, nature of business, and address.

  • Provide owner/director/partner details with ID proofs.

  • Add employee details — names, joining dates, and salary information.

  • Upload required documents (PAN, incorporation certificate, bank proof, etc.).

Digital Verification & PF Code Allotment

  • Upload and verify the Digital Signature Certificate (DSC) of the authorised signatory.

  • Once verified, the EPFO system will generate a unique PF Establishment Code Number.

  • The employer will also receive login credentials for future filings and compliance submissions.

Monthly PF Return Filing (ECR Upload & Payment)

  • Log in to the employer EPFO portal every month.

  • Prepare and upload the ECR (Electronic Challan-cum-Return) with salary and contribution details.

  • Verify the ECR, generate the challan, and make the payment through the online banking system.

  • Once paid, the PF contribution is reflected in the employees’ UAN accounts.

PF (Provident Fund) registration is mandatory for establishments employing 20 or more employees under the EPF & Miscellaneous Provisions Act, 1952. It ensures that employees receive social security benefits like retirement savings, pensions, and insurance.

Every factory, company, LLP, partnership, or organisation with 20 or more employees must register with the Employees’ Provident Fund Organisation (EPFO). Smaller organisations may also register voluntarily.

Yes, PF is mandatory for employees earning a basic salary up to ₹15,000 per month. However, higher-paid employees can also be covered voluntarily with mutual consent between the employer and employee.

Both employer and employee contribute 12% each of the employee’s basic salary plus dearness allowance. Out of the employer’s share, a portion is allocated towards pension (EPS) and employee insurance (EDLI).

Employers must file a monthly Electronic Challan-cum-Return (ECR) on the EPFO portal by the 15th of every month, containing employee-wise salary and contribution details. After filing, payment is made online via net banking.

Key documents include the PAN card, Certificate of Incorporation, Address proof, Employee details, and the Digital Signature Certificate (DSC) of the authorised signatory.

Delayed PF filings attract penalties and interest under Section 14B of the EPF Act. Employers may also face legal action for non-compliance, including fines and potential prosecution.

Yes. Once the organisation reaches 20 employees, it must apply for PF registration within one month of becoming eligible. Late registration can result in retrospective liability for contributions and penalties.

Start PF Registration & Return Filling Process Now

Start My Process

Schedule a Free Consultation

Our team understands your needs regarding PF Registration & Return Filling

Share Documents Online

Share everything digitally, no paperwork stress.

We Prepare & File on Your Behalf

End to end PF Registration & Return Filling handled by experts.

Get PF Registration & Return Filling Delivered to you

Constant updates through digital channels.