GST Reconciliation Services | Match Books with GST Portal Data Accurately

Ensure error-free GST compliance with professional reconciliation services. Match your purchase and sales data with GST portal reports, claim accurate ITC, and avoid penalties with expert assistance.

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Precise and timely GST Reconciliation Services to eliminate mismatches and ensure seamless GST compliance.

₹1200/-

₹1000/-

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Who Needs GST Reconciliation

GST reconciliation is the process of matching data between your books of accounts and the information uploaded on the GST portal (by suppliers, customers, and your own filings). It helps ensure accuracy, prevents ITC loss, and avoids tax notices.

Regular GST-Registered Businesses

All businesses filing monthly or quarterly GST returns (GSTR-1, GSTR-3B, GSTR-2B) must carry out reconciliation to ensure their sales, purchases, and tax credits match with supplier data. This is essential to claim accurate Input Tax Credit (ITC) and avoid discrepancies.

Businesses Claiming Input Tax Credit (ITC)

f your business regularly claims ITC on purchases, reconciliation is crucial to verify that the suppliers have correctly filed their GSTR-1 and paid taxes. Any mismatch may result in ITC reversal or financial penalties.

Companies with High Transaction Volume

Large enterprises, manufacturers, traders, and service providers with multiple invoices and branches must conduct frequent reconciliations to detect duplicate or missing entries, ensuring data consistency and compliance across locations.

Businesses Undergoing Annual Return or Audit

Every taxpayer filing GSTR-9 (Annual Return) or GSTR-9C (Audit Report) is required to reconcile data between books, returns, and portal reports before submission. This helps prevent departmental queries and ensures a clean compliance record.

GST Reconciliation

GST RECONCILIATION

GST reconciliation is the process of matching data filed by a taxpayer in their GST returns with the data filed by their suppliers, customers, and the records maintained in their books of accounts. The main goal is to ensure there are no mismatches between input tax credit (ITC) claimed, sales reported, and purchases recorded.

Under the GST regime, reconciliation is mandatory and forms the backbone of accurate return filing. It ensures transparency, compliance, and prevents notices or penalties from the tax department.

WHAT IS GST RECONCILIATION?

GST reconciliation refers to comparing details of sales, purchases, output GST, and input GST between:

Your Books of Accounts,
The details furnished in GSTR-1 (outward supplies), and
The details auto-populated in GSTR-2B (inward supplies from suppliers).

WHY GST RECONCILIATION IS IMPORTANT

Accurate ITC Claim – Ensures you claim credit only for taxes actually paid by suppliers.
Avoid GST Notices – Mismatches between your return and supplier data can trigger departmental scrutiny.
Prevent Cash Outflow – Ineligible ITC claims lead to reversed credits and interest.
Ensures Transparency – Keeps books and GST returns consistent.
Smooth Audit Process – Helps avoid discrepancies during GST audits.
Better Vendor Management – You can identify non-compliant suppliers quickly.

WHEN TO DO GST RECONCILIATION

Monthly: Before filing GSTR-3B, reconcile with GSTR-2B to ensure ITC accuracy.
Quarterly: For businesses under QRMP scheme, reconciliation should be done before quarterly filing.
Annually: Before filing GSTR-9 (Annual Return) and GSTR-9C (Reconciliation Statement) to confirm yearly consistency.

TYPES OF GST RECONCILIATION

Type	Purpose
Input Tax Credit (ITC) Reconciliation	Verify ITC claimed vs. eligible ITC
Sales Reconciliation	Verify outward supplies reported
Tax Payment Reconciliation	Verify tax payments made
Annual Reconciliation	Year-end cross-verification

COMMON REASONS FOR MISMATCH

Supplier has not filed or incorrectly filed GSTR-1
Wrong GSTIN entered by buyer or supplier
Missing invoices or duplicate entries
Credit notes/debit notes not accounted properly
Delays in filing by supplier

Wrong tax rate or value entered.

ANNUAL GST RECONCILIATION – BEFORE GSTR-9

Before filing your annual return (GSTR-9), ensure:

All monthly returns (GSTR-1 & 3B) are filed.
All ITC mismatches for the year are corrected.
Reversal entries (if any) are properly recorded.
All outward and inward supplies are reflected accurately.

TOOLS & PROFESSIONAL SUPPORT

GST reconciliation can get tricky for medium and large businesses with thousands of invoices. Professional support or software tools can make it easier by:

Automating data comparison between books and GST portal
Highlighting mismatches instantly
Preventing ITC loss due to supplier non-compliance

Many businesses use reconciliation tools integrated with Tally, Zoho Books, or directly through GSTN-approved APIs.

PENALTIES & CONSEQUENCES OF NON-RECONCILIATION

Blocked ITC for unmatched invoices
Interest @18% per annum on excess ITC claimed
Show-cause notices from the GST department
Delayed refunds and audit complications

BENEFITS OF REGULAR GST RECONCILIATION

Smooth GST return filing
Error-free annual return
Compliance confidence during audit
Improved vendor reliability
Avoidance of penalties & cash blockages

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Documents Required for GST Reconciliation

Accurate GST reconciliation requires collecting essential financial and portal data to match your records with the government’s database. Below are the key documents and details needed:

Applicant Type

Documents Required

GST Portal Reports

GSTR-1 (Outward Supplies)
GSTR-2B / GSTR-2A (Inward Supplies & ITC details)
GSTR-3B (Monthly Summary Return)
GST Payment Challans and Ledger Reports

Business and Accounting Records

Sales and Purchase Registers
Invoices, Debit & Credit Notes
Books of Accounts (Ledger, Journal, Trial Balance)
Bank Statements for the reconciliation period

Additional Supporting Documents

Supplier and Customer Master Data (with GSTINs)
Vendor-wise Reconciliation Reports
Corrections or communications with vendors (if mismatches found)

Process for GST Reconciliation

GST reconciliation ensures your books of accounts match with the details uploaded on the GST portal by suppliers and customers. It helps identify errors early and maintain accurate tax compliance.

Step 1 – Collect Data

Gather all relevant data, including sales and purchase invoices, GSTR-1, GSTR-3B, and GSTR-2B reports from the GST portal.

Step 2 – Match Entries

Compare entries in your books of accounts with the portal data to ensure invoice numbers, GSTINs, and tax amounts align correctly.

Step 3 – Identify Mismatches

Highlight any differences such as missing invoices, incorrect values, or unfiled returns by suppliers. These discrepancies must be rectified before filing.

Step 4 – Correct and Update Records

Communicate with vendors to correct errors and update your records or revise returns, if needed, to ensure accurate Input Tax Credit (ITC) and compliance.