Application for Director KYC Compliance
The Director Identification Number (DIN) is a unique identification number allotted to an individual who intends to become or is already serving as a director of a company in India. Initially, obtaining a DIN was a one-time process through e-Form DIR-3. However, to maintain accurate and updated information about company directors, the Ministry of Corporate Affairs (MCA) has made it mandatory for every individual holding a DIN to file their Know Your Customer (KYC) details annually using e-Form DIR-3 KYC.
The purpose of this compliance is to ensure that the details of directors on record remain current and verified, promoting transparency and accountability in corporate governance.
WHAT IS FORM DIR-3 KYC?
Form DIR-3 KYC is an electronic form prescribed by the MCA to collect and verify the KYC details of directors. It includes personal information such as the director’s name, date of birth, address, contact details, PAN, and Aadhaar. Every person holding an approved DIN must submit this form annually to confirm the accuracy of their registered details with the Registrar of Companies (ROC).
APPLICABILITY OF DIR-3 KYC
Filing Form DIR-3 KYC is compulsory under the Companies (Appointment and Qualification of Directors) Rules, 2014. It applies to all individuals who:
- Have been allotted a Director Identification Number (DIN), and
- Whose DIN status is marked as “Approved.”
Even disqualified directors are required to comply with this annual filing requirement.
PURPOSE OF FILING DIR-3 KYC
The main objective of the DIR-3 KYC filing is to maintain an updated record of directors with the MCA and prevent the misuse of DINs. It ensures that:
- The director’s personal and contact details remain current.
- Communication between the MCA and directors is efficient.
- Non-active or duplicate DINs can be identified and deactivated.
DUE DATE FOR FILING DIR-3 KYC
For every financial year, directors who have been allotted a DIN on or before March 31 must submit their KYC details by September 30 of the following financial year.
Latest Update:
For the Financial Year 2024–25, the last date to file the DIR-3 KYC without a late fee has been extended to 31st October 2025.
After this date, a late filing fee of ₹5,000 will apply to reactivation.
TYPES OF DIR-3 KYC FORMS
There are two modes of filing KYC for directors, depending on whether the filing is being done for the first time or as an annual update.
1.DIR-3 KYC (Form)- To be used when:
- Filing KYC for the first time after a DIN is allotted.
- Updating details such as a new mobile number or email ID.
2. DIR-3 KYC (Web)- To be used when:
- The director has already filed DIR-3 KYC in a previous year, and
- There are no changes in contact or personal details.
This web-based version auto-fills existing data from the MCA database and allows for quick confirmation.
REQUIREMENTS FOR FILING DIR-3 KYC
When filing DIR-3 KYC, directors must ensure the following:
- Personal Mobile & Email: The director’s own contact details must be used; both will be verified through OTPs
- Digital Signature (DSC): The form must be signed with the director’s own DSC.
- Professional Certification: The form should be digitally certified by a practising Chartered Accountant (CA), Company Secretary (CS), or Cost Accountant.
- Accurate Information: All entered details must match official records and identification documents.
WHY TIMELY DIR-3 KYC FILING MATTERS
Filing the DIR-3 KYC annually ensures that your DIN remains active and compliant with MCA norms. It prevents unnecessary penalties and helps maintain the company’s governance standards. Regular compliance also builds credibility with regulatory authorities and investors.